CLERKNET USAGE PROTOCOL
ClerkNet is an excellent reference that can benefit everyone. However, there are regulations for appropriate ClerkNet usage. Please remember to include your city name and population, as well as your email address, fax and phone number when sending or replying to messages. That will allow people to respond to you personally if they wish. Also, in order to help users determine if a message applies to their city, be sure to include a subject line that indicates the body of the message.
When you receive an email from ClerkNet, hitting reply sends your message to the entire network. Be careful! If you want to send a private message, you’ll need to address the email to the individual.
Try to avoid the use of “same here” or “me too” responses. Messages don’t always show up on user’s computers in the same order they were submitted, so they may not have received the original question yet. Please try to avoid using the system for thank you messages.
Try to limit or avoid the use of backgrounds in your messages – it makes them more difficult to read.
What to use ClerkNet for: ClerkNet is a tool for fast research; sharing documents; requesting samples of ordinance, policies, etc., or asking, “What are you doing about…?”
What not to use ClerkNet for: Items that do not pertain to municipal government, including jokes, random rants, emails of a religious nature, and anything you don’t want the newspaper to publish.
Things to keep in mind: Your own email usage policies. Email has been deemed a public record, so anything you submit has the potential to end up in the hands of a newspaper or other individual. Please remember that ClerkNet is not a chat room. League staffers are monitoring the network, but do not act unless specifically asked. ClerkNet is scanned for viruses, but the League cannot promise to catch everything.
CLERKNET IS A PROFESSIONAL REFERENCE. USE OF CLERKNET FOR ANYTHING NOT DIRECTLY RELATED TO MUNICIPAL GOVERNMENT ISSUES WILL NOT BE TOLERATED. USE OF CLERKNET FOR OTHER MATTERS MAY RESULT IN TERMINATION OF CLERKNET PRIVILEGES.